Running a martial arts school can be challenging. Between billing, attendance, and keeping families informed, even the best instructors can feel overwhelmed. Black Belt Membership Software simplifies management, saves time, and helps schools grow. This FAQ answers common questions and shows how our software can support your academy. Whether you’re exploring options or already using Black Belt Membership, these answers provide clarity, insights, and practical guidance for managing your school efficiently. Running a dojo involves managing student progress, billing, attendance, promotions, and parent communication. Moreover, using software reduces manual work, prevents mistakes, and frees up time for teaching and growing the academy.
Black Belt Membership Software is a complete management system. For martial arts schools, boxing gyms, fitness studios, and yoga centers. It asssit you track members, automate billing, record attendance, and connect with families — all in one place.
The software saves you hours each week. It keeps your school organized. Helps your team focus on what matters most — teaching and growing your programs.
Martial arts membership software is a digital platform that manages students, tracks attendance, automates billing, handles promotions, and organizes all school operations in one place. For example, you can view attendance trends while sending automatic reminders to parents.
Running a martial arts business involves managing student progress, billing, attendance, promotions, and parent communication. Moreover, using software reduces manual work, prevents mistakes, and frees up time for teaching and growing the academy
Black Belt Membership is built by martial arts school owners for martial arts schools. It combines billing, attendance tracking, student progress, and reporting in one platform. Moreover, it’s intuitive, powerful where it matters, and simple where you need it.
The software automates communication, tracks student progress, and keeps parents informed. Consequently, engaged families lead to fewer missed payments and stronger student relationships, boosting retention.
Yes. One login gives access to multiple schools or locations. Additionally, centralized data makes multi-site management seamless and scalable..
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Black Belt Membership allows recurring payments for memberships, classes, and programs. Consequently, this removes manual invoicing and reduces missed payments.
The system sends automated reminders and generates reports for overdue or failed payments, keeping cash flow steady and reducing manual follow-ups.
Absolutely. With Black Belt Membership Software, you can instantly track revenue, payment history, and overall cash flow. Plus, automated reports give you the insights you need to make smarter financial decisions and plan ahead confidently.
Yes. You can give every location its own merchant account or link them all under one master account. This setup makes multi-location billing simple and organized.
Yes. Black Belt Membership processes payments in all 50 states through partners like Paysafe, TSYS, First Data, WorldPay, and GlobalPayment.
Yes. Credit card payments are processed via Moneris and First Data.
Yes. Depending on your processor setup, next-day or same-day funding can be available to maintain steady cash flow.
Yes. Black Belt Membership includes NMI gateway fee range $25–$35 plus $0.12 per transaction. These fees are added directly to your monthly subscription for transparency and easy accounting.
Yes, it can. Schools can bill members daily, weekly, every four weeks, monthly, or annually. This flexibility helps align tuition with your programs and keeps cash flow steady.
Yes, depending on your country and payment processor. Check local laws before enabling.
Yes. Members can pay via credit card, ACH, or cash, ensuring flexibility and timely collections.
Yes. Black Belt Membership Software automatically tracks promotions, exams, and rank updates for each student. This automation not only saves time but also keeps your records organized and accessible whenever you need them.
Alerts and reports show students approaching milestones or missing class requirements. Therefore, instructors can act proactively before issues arise.
Every student’s attendance is recorded in real-time. As a result, you can view participation trends and generate instant reports quickly and efficiently.
Yes. You can create multiple ranking systems within a single discipline. For example, you can have separate paths for Little Tigers, Kids, and Adults. Each ranking system is tracked independently and integrated with the Belt Promotion feature.
Black Belt Membership includes SMS and email tools to reach individual students, groups, or the entire school.
Yes. Family memberships are managed under one profile, so messages can reach parents, guardians, and siblings in a single communication.
Yes. Aftercare, summer camps, and specialty classes can be added, tracked, and managed in one system.
Programs can be labeled by school year, like “Aftercare 2025–2026,” keeping memberships and events organized.
Yes. With the Black Belt Membership Financial Ledger, you can actively separate and categorize all your income streams. For example, after-school payments fall under After School, summer camp payments under Summer Camp, and standard memberships under Memberships. This organized setup helps you track revenue clearly across every program and season.
New students are added through an intuitive interface including contact info, payment methods, attendance tracking, and family memberships.
Most schools can start immediately. Features like billing automation and promotion tracking are ready once student profiles are added.
Yes, we do. Our team provides guided onboarding, step-by-step training, and ongoing support so every instructor and manager can confidently run their academy using Black Belt Membership Software.
Yes. We provide a full library of training videos designed to help you and your team get the most out of your software. Visit our YouTube Training Center and subscribe for the latest tutorials and walkthroughs.
Yes. You can set up multiple user accounts with customized permissions based on team roles.
Here’s a breakdown of available roles:
Each user can be assigned to one or multiple locations, and roles can be adjusted at any time.
Currently, Black Belt Membership is available in English only. However, a Spanish-language version is planned for release in 2026–2027 as part of our international roadmap.
You can communicate with members in their preferred language, but setup is required. Each member’s language preference must be manually set within Black Belt Membership.
When sending messages through the Message Center or setting up automatic emails and text messages, you must select the preferred language for each message or automation. You also have the option to send messages to all members, regardless of language preference.
Yes. Currency and date formats adjust automatically to your country settings.
Yes. You can use Black Belt Membership Software in most countries and territories. However, payment processing currently operates through the NMI gateway, which supports U.S. and Canadian merchants.
If you already have a local payment processor, integration is still possible. As long as your processor supports NMI and provides a VAR sheet, our team can connect it to your account. While some limitations may apply, this option gives international schools flexibility to manage memberships smoothly.
Pricing starts at $79.95 per month for unlimited members. Depending on school size, costs can range down to $29.95.
Additional costs may include:
All members, active or inactive, are billed. Click the link, fill out the form, and access your customized demo and pricing.
These Frequently Asked Questions show how Black Belt Membership Software supports every aspect of martial arts school management. From billing, attendance tracking, ranking systems, and student management to international support and multi-user functionality, Black Belt Membership simplifies daily operations. Whether you’re exploring options or managing an existing school, these FAQs provide clarity, guidance, and confidence.
For more details, explore the full list of Frequently Asked Questions and see how Black Belt Membership can streamline your academy today.
See how Black Belt Membership can assists you. To manager your growing martial arts business.