It's a complete management platform built specifically for martial arts schools. You track members, run automated billing, record attendance, and communicate with families all inside one system.
Most school owners come to martial arts management software because they're drowning in manual work. Chasing payments by phone. Updating belt records by hand. Sending emails one at a time. Black Belt Membership handles all of that so you get back to teaching.
You set up a recurring billing schedule for each membership plan. The martial arts billing software charges members automatically on the dates you choose. No manual invoices. No awkward payment conversations.
When a card fails the system sends an automatic reminder to the family and creates a follow-up task for your staff. Because of this your cash flow stays consistent even when payments don't go through on the first attempt.
No long-term contract is required. You pay month to month. You stay because the software earns its place in your school, not because you're locked in.
If you decide to leave your student data belongs to you and you can export it before you go. Nothing gets held hostage.
Smaller schools start at $29.95 per month. Larger schools with unlimited members start at $79.95 per month. Gateway fees run $25 to $35 per month. Text messaging starts at $5.99 per month plus usage. Each transaction carries a $0.12 fee.
All active and inactive members count toward your billing total so keeping your roster current helps manage costs. Complete the form on our website for custom pricing matched to your school size.
Most schools recover the monthly cost within the first few weeks. One recovered failed payment or one prevented cancellation often covers the subscription fee entirely.
Beyond that the hours your staff saves on manual billing and communication add up to real money every single month. For smaller schools at $29.95 per month the math is straightforward from day one.
Most platforms were built by software developers who studied the martial arts industry from the outside. Black Belt Membership was built by martial arts school owners who lived with the problem first.
Because of this, features like belt promotion tracking and multi-ranking systems aren't add-ons. They're built into the core of the martial arts management software because the people who built it needed them too.
Yes. The platform is built for people who run dojos not for people who run software companies. The interface is direct and the daily tasks don't require technical knowledge.
Beyond that a guided onboarding specialist walks you through setup in person. A full video training library covers every feature so your team can learn at their own pace.
Most schools are operational within days. Once your student profiles are in the system billing, attendance tracking, and communication tools are ready to use immediately.
The onboarding team helps you import existing student data so you don't start from scratch. That means your school doesn't skip a beat during the transition.
Yes. All payments run through PCI-compliant processors including Paysafe and First Data. Card numbers and bank details are never stored directly inside the platform.
Parents access billing through an encrypted member portal. As a result sensitive financial information stays protected at every point in the process.
The martial arts attendance management software flags students who start missing class. When a student misses several sessions in a row your staff gets an alert so they can reach out before that student quietly disappears.
Beyond that automated messages keep families engaged with upcoming belt tests and progress milestones. When parents feel informed members stay enrolled longer.
Yes. One login gives you access to every location. You monitor billing performance and manage member records across all branches without switching accounts or juggling separate systems.
Each location can also run its own merchant account if you prefer to keep finances separate. The setup fits however your business is structured.
The onboarding team imports your existing data for you. You don't re-enter hundreds of student profiles by hand. That removes the biggest barrier most owners face when making the switch.
For your members the change is invisible. They still pay on the same schedule and still receive messages from your school. The only difference is everything runs automatically on your end instead of manually.
Yes. The martial arts CRM captures every new inquiry from your website and follows up automatically with that family. So leads don't get forgotten while you're on the mat teaching a class.
The system tracks where each prospect is in the process so your staff always knows who needs a follow-up call and who is ready to enroll.
Smaller schools often benefit the most because every dollar and every hour matters more when you're running lean. At $29.95 per month the software for martial arts schools pays for itself the moment it recovers one missed payment.
Beyond that the time you save on manual billing every week is time you put back into teaching and growing your student base.
The system tracks exam results, rank requirements, and promotion history for every student automatically. Instructors log results directly into the platform. So paper records and manual spreadsheets disappear entirely.
The software also alerts you when a student is approaching their next testing milestone. As a result your instructors always know who to prepare for the next promotion cycle.
Yes. You build separate ranking systems for each program you run. Little Tigers get their own track. Youth and adult classes stay separate. Each system connects to the belt promotion feature so records stay clean.
The martial arts payment software supports daily, weekly, bi-weekly, every four weeks, monthly, quarterly, semi-annual, and annual billing. You set the schedule that fits each program you offer.
That flexibility means your after school program can bill weekly while your main membership bills monthly. Both run automatically without any manual work.
Yes. The platform includes detailed revenue reports, payment summaries, and financial dashboards. The financial ledger separates revenue by program type so after school fees and membership billing show up under their own categories.
So instead of building your own spreadsheets you pull the numbers you need in a few clic
Yes. Built-in SMS and email tools let you message one student, a specific class, or your entire membership at once. Family profiles let you reach parents, guardians, and siblings simultaneously so no one misses an update.
For busy schools that reach saves hours every single week.
Yes. After school programs, summer camps, and specialty classes all live inside the same platform. You label each program by school year and the system keeps billing and student data organized separately for each one.
Yes. You configure discounts for families with multiple members enrolled. A second or third child gets the rate you set automatically without any manual adjustment from your staff.
Yes depending on your payment processor. Some processors offer same-day or next-day deposits. That means your school accesses revenue faster instead of waiting several business days for funds to clear.
Yes. Through our partnership payment processors we're able to process automatic recurring payments within Canada. The martial arts payment software handles billing on your schedule and deposits funds through Moneris and First Data.
So Canadian schools run on the same automated billing system as schools in the U.S. with no manual workarounds.
Yes. We're able to process payments through the U.S. territories with our payment processors. Puerto Rico, St. Thomas, and Guam are all fully supported.
Schools in any U.S. territory use the same martial arts billing software and automated billing tools available to schools on the mainland.
Yes. As long as your processor is able to process payments through our NMI gateway integration we can process payments anywhere in the world.
Beyond payment processing the martial arts management software also supports local currencies for each country, time zone settings, and account features built specifically to support international schools. A school overseas runs on the exact same system as a school in the U.S.
Not currently. Black Belt Membership does not include scheduling or appointment booking at this time. That is a limitation worth knowing upfront.
However the platform excels at the areas that cost schools the most money when done manually. Billing automation, attendance tracking, belt promotion management, member communication, and the martial arts CRM are all built in and ready to use from day one.
The system currently supports English. A Spanish version is planned for 2026 to 2027. In the meantime your team can still send messages manually in any language your community speaks.
Yes. You create separate logins for every team member and set permission levels by role. A front desk employee sees what they need to do their job. Instructors access student progress data. Owners see everything.
Complete the form on our website to request a custom demo and pricing. A real person walks you through the entire martial arts management software platform. There's no pressure and no long sales pitch.
Your questions get answered and your pricing gets matched to your school size before you commit to anything.
