Belt tracking
Belt tracking software that knows who is ready to test
BlackBeltCRM keeps ranks per program, shows who is ready to move up by classes attended or time at rank, and puts them on a test day, with the grading fee collected through the same billing that runs tuition. Karate, taekwondo, jiu-jitsu, kung fu and any other ranked art, from $49 a month.
- 68
- Built-in belt pictures to choose from
- 1 per student
- Exam invitations, answered on the phone
- Your ladder
- Ranks set per program
Your ranks, not a generic level field
Each program has its own ranking system. Start from the standard ladder of White, Yellow, Orange, Green, Blue, Purple and Brown through black belt 1st to 10th dan, then rename, reorder or remove ranks to match your syllabus. Each belt can use one of 68 built-in belt pictures, so a kids program and an adult program can look and count differently.
Because ranks belong to the program, a kyu and dan karate syllabus, a stripe-based jiu-jitsu ladder and a kids belt system can run side by side in one business without forcing any of them into another shape.
Who is ready to test, without a spreadsheet
The Promotions screen lists the students eligible to move up, based on classes attended or time at their current rank. Select who is ready and put them on a test day. Attendance is already in the system, so there is nothing to export or count by hand.
Exam invitations: one per student, answered on the phone
Pick the exam, select the members and send invitations. Each student gets their own invitation. The student answers from their phone: yes or no, a few questions you set, and a signature. For a student under 18 the parent confirms. If you allow it, the exam fee is paid with the card on file in the same step.
Every answer appears on the Exams page, in a Parent column, so you see who is confirmed, who has not answered and who declined. Members without an email address get a printed invitation, signed in your own handwriting, with a QR code that opens the same reply page.
Exam sheet, belt orders and labels
Belt sizes are saved on each member. Print a belt order for your supplier from the students who passed, and print address labels for your sheet.
The exam sheet for the judges prints in one click: students grouped by the rank they are testing for, with a belt picture per group, score boxes and Pass or Not this time for each student.
Change a belt and keep the record
If a belt was entered wrong, the correction reads “corrected from X to Y” in the member’s history, with who made it. Undo is one click, so a mistake never rewrites the record silently.
Grading fees are billed, not remembered
Grading and testing fees are their own event: they fall on a date, only some members are eligible, and the fee depends on the rank. Fees are set on the rank itself and charged through the same billing as tuition, and testing revenue is kept apart from tuition instead of folded into it.
One record for the family
Siblings and parents train under one account with one statement, while each student keeps their own attendance and rank history. When belt tracking sits inside the same system as billing and attendance, a promotion, a fee and an attendance record are the same record, not three tools to reconcile.
Questions people ask
Can I use my own belt names and order?
Yes. Ranks are set per program. You can rename, reorder or remove ranks, so the ladder matches your syllabus rather than a fixed template.
How does a member answer an exam invitation?
On a reply page on their phone, where they answer, sign and, if you allow it, pay the exam fee. Members without email get a printed invitation with a QR code.
Does it track more than one art or association?
Yes. Each program holds its own ranking system, so different arts and different syllabi run in the same business.
Is belt tracking an extra charge?
No. Every plan includes every feature. Pricing is by active members, from $49 to $249 a month, published on the pricing page.
Is it only for martial arts?
No. Ranks and promotions are a martial arts feature, and the same system runs billing, attendance and member records for gyms, dance, gymnastics, swim and other membership businesses.
Keep reading
- What is new in the 2027 Edition
- BlackBeltCRM for martial arts businesses
- Karate membership software
- Taekwondo membership software
- Brazilian jiu-jitsu membership software
- Dojo management software
- Martial arts billing software
- Best martial arts software, compared
- What is martial arts software? What to check before you buy
- Karate belt order: every color and what it means
- Taekwondo belt order: every color, gup and dan
- BJJ belt order: adult and kids belts, stripes and times
- Judo belt order: kyu and dan ranks, US vs Japan
- Kung fu sash order: the common systems
- Types of martial arts: the major styles compared
- Pricing
Every member who quits unseen is tuition you do not get back.
The warning was in your attendance all along. Start the trial and see it on your own members.
- We import your members for you
- Send an export from your old system. Our team moves your members, families, programs, ranks and history, and you review them after.
- No contract, no card to start
- Free to try. Export your members to CSV or Excel any time, without asking us.
- $49 a month, every feature
- Priced by the size of your membership. No setup fee, no per-staff charge, no feature held for a higher plan.
- English and Spanish
- Each person on your team picks English or Spanish, and emails go out in each member’s language.