Three siblings, six classes, one parent
Family billing consolidates every child and every class into a single monthly invoice and a single balance to chase.
Dance, Gymnastics & Cheer software
Membership software for dance studios, gyms and cheer programs
Tuition, siblings, levels and competition season — handled on one account.
From $49 a month. Every feature, no contract, no setup fee.
- Ballet
- Jazz
- Tap
- Hip-Hop
- Contemporary
- Ballroom
- Gymnastics
- Tumbling
- Cheer
- Acro
These businesses run on family tuition and seasonal peaks. BlackBeltCRM bills the household rather than the individual, tracks progression through levels the way a rank system works, and keeps costume, competition and recital charges on the same statement as monthly tuition.
See it working
Keep your members. Get paid on time.
Know who is about to leave, while there is still time.
Home opens on your business health and the people behind it: members who have not checked in for 14 days, and money that is past due, each with a one-click next step.
One bill for the whole family, collected on time.
One account, one statement, one autopay. A declined card is tried again the next morning and the family is told the same day. Parents see their balance, receipts and year-end statement on their phone, under your name.
Billing and payments
Real screens from BlackBeltCRM. Sample data.
What gets in the way
The parts that actually cost you money
Costume and competition fees arrive all at once
One-off charges post to the family account alongside tuition, so recital season does not need its own collection process.
Levels and progression need tracking
The same structure that handles ranks handles levels — who advanced, when, and who is ready next.
Summer empties the studio
Retention reporting shows exactly which cohorts leave at the season break and which never come back.
What you would use most
Built for how this runs day to day
AI reading and helper
Your numbers read every morning, and help inside every screen.
Members & Families
One record for the whole household.
Billing & Payments
Your front desk should not be a collections department.
Scheduling & Events
Classes, events, and everything that sells a ticket.
Retention Analytics
The numbers nobody else will show you.
Communications
Reach every family without retyping anything.
Attendance
Check-in that runs itself, by QR code, card or name.
By discipline
Written up in more depth
The rest run on exactly the same system.
Questions
The things people actually ask
Can siblings in different classes be on one bill?
Yes. Family billing puts every child and every class on a single monthly invoice with a single balance.
How are costume, recital and competition fees billed?
As one-off charges on the family account, on the same statement as tuition, so recital season does not need its own collection process.
Does it track levels instead of belts?
Yes. The same structure that handles ranks handles levels: who advanced, when, and who is ready next.
How much does BlackBeltCRM cost?
$49 to $249 a month, set by your active members, with every feature on every plan, no setup fee and no contract. There is a 14-day free trial.
Pricing
From $49 a month, everything included
Every feature on every plan. No setup fee, no contract, and a free trial. Your rate reflects your active members, not every record on file.
Not quite you?
The same system runs these too
Martial ArtsFamily billing that collects on time, belts and promotions that track themselves, and a warning before a student quits. For every style, from Little Dragons to black belt.
Gyms & FitnessRecurring revenue, real retention numbers, and a front desk that is not chasing failed cards.
Swim, Music & After-SchoolSession packages, weekly and daily rates, pickup services and parents who need one bill.