Billing

Martial arts billing software that bills the whole family

BlackBeltCRM bills martial arts businesses on ten cycles, including by attendance, with every family on one statement, cards and ACH, and testing fees kept apart from tuition. Every feature is on every plan: $49 to $249 a month by active members, with the price published.

Start free trialPricing from $49 a month

Built for the way families actually pay

A martial arts roster is a pile of exceptions: three siblings on two programs, an adult who pays by the class, a one-off grading fee, a rate that should change after the summer. Billing here is held per billing line, and each line belongs to a member and a family, so siblings on different programs arrive as one statement to one parent.

Ten billing cycles, including by attendance

Choose one-time, daily, weekly, bi-weekly, monthly, four-weekly, quarterly, semi-annual, yearly or by attendance. A family can hold several at once and each line keeps its own next billing date instead of everything firing on the first.

Tuition, testing fees and retail stay separate

Each billing line carries its own registration fee, taxable flag and ledger account, so tuition, testing fees and retail arrive categorized instead of as one deposit to unpick at month end. Autopay is set per line, so one membership can be on autopay while a private lesson is paid at the desk.

Cards and ACH

Members can pay by card or ACH. When an autopay payment fails, the next morning’s run tries again and the payer is emailed if a card is declined. Late fees and returned-payment fees are yours to configure.

Questions people ask

Can I bill a family for several children on one invoice?

Yes. Each billing line belongs to a member and a family, so siblings on different programs arrive as one statement.

Can members pay by the class instead of monthly?

Yes. By attendance is one of ten billing cycles, alongside monthly, quarterly, yearly and others.

What does martial arts billing software cost?

BlackBeltCRM is $49 to $249 a month by active members, every feature included, and the full price ladder is on the pricing page.

Do I need a separate tool for testing and grading fees?

No. Testing fees are billed through the same system and kept apart from tuition.

Keep reading

Every member who quits unseen is tuition you do not get back.

The warning was in your attendance all along. Start the trial and see it on your own members.

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We import your members for you
Send an export from your old system. Our team moves your members, families, programs, ranks and history, and you review them after.
No contract, no card to start
Free to try. Export your members to CSV or Excel any time, without asking us.
$49 a month, every feature
Priced by the size of your membership. No setup fee, no per-staff charge, no feature held for a higher plan.
English and Spanish
Each person on your team picks English or Spanish, and emails go out in each member’s language.