Not everything is a monthly fee
Weekly, bi-weekly, daily and per-session pricing are all first-class billing cycles, not workarounds.
Swim, Music & After-School software
Membership software for swim schools, music programs and after-school care
Session packages, weekly and daily rates, pickup services and parents who need one bill.
From $49 a month. Every feature, no contract, no setup fee.
- Swim School
- Music School
- Art
- Drama
- Tutoring
- After-School Care
- Summer Camps
Programs built around sessions and terms bill differently from a flat monthly gym membership — weekly rates, half-days, full-days, intercession weeks. BlackBeltCRM already runs businesses like these, including after-school care, on flexible cycles rather than forcing everything into a single monthly charge.
See it working
Keep your members. Get paid on time.
Know who is about to leave, while there is still time.
Home opens on your business health and the people behind it: members who have not checked in for 14 days, and money that is past due, each with a one-click next step.
One bill for the whole family, collected on time.
One account, one statement, one autopay. A declined card is tried again the next morning and the family is told the same day. Parents see their balance, receipts and year-end statement on their phone, under your name.
Billing and payments
Real screens from BlackBeltCRM. Sample data.
What gets in the way
The parts that actually cost you money
Add-on services multiply fast
Extended hours, pickup service, camps and intercession weeks all bill cleanly against the same family account.
Parents need one invoice
Multiple children in multiple programs at multiple rates still produce one statement and one balance.
Attendance is a duty of care
A check-in terminal records who arrived and when, tied to the member record and reportable at any time.
What you would use most
Built for how this runs day to day
AI reading and helper
Your numbers read every morning, and help inside every screen.
Billing & Payments
Your front desk should not be a collections department.
Members & Families
One record for the whole household.
Attendance
Check-in that runs itself, by QR code, card or name.
Scheduling & Events
Classes, events, and everything that sells a ticket.
Member Portal
Their own account, under your name.
Communications
Reach every family without retyping anything.
Questions
The things people actually ask
Can we bill weekly, daily or per session?
Yes. Weekly, bi-weekly, daily and per-session pricing are all billing cycles of their own, not workarounds on a monthly fee.
Can extended hours, pickup and camps go on the same bill?
Yes. Add-on services bill against the same family account, so several children in several programs at different rates still produce one statement and one balance.
How is attendance recorded?
A check-in terminal records who arrived and when, tied to the member record and reportable at any time.
How much does BlackBeltCRM cost?
$49 to $249 a month, set by your active members, with every feature on every plan, no setup fee and no contract. There is a 14-day free trial.
Pricing
From $49 a month, everything included
Every feature on every plan. No setup fee, no contract, and a free trial. Your rate reflects your active members, not every record on file.
Not quite you?
The same system runs these too
Martial ArtsFamily billing that collects on time, belts and promotions that track themselves, and a warning before a student quits. For every style, from Little Dragons to black belt.
Gyms & FitnessRecurring revenue, real retention numbers, and a front desk that is not chasing failed cards.
Dance, Gymnastics & CheerTuition, siblings, levels and competition season — handled on one account.