Ranks are a system, not a text field
Define a rank structure per discipline, track every promotion with its date and examiner, and see who is eligible for the next test without building a spreadsheet.
Martial Arts
Membership software built with martial arts businesses since 2011
Ranks, promotions and testing fees are first-class here — not a custom field someone bolted on.
Black Belt CRM started in martial arts in 2011, and the businesses that shaped it are still running on it today. That is why the parts other platforms treat as edge cases — belt systems, promotion eligibility, testing fees, multi-discipline students — are simply part of the product.
What gets in the way
The parts that actually cost you money
Testing fees collect themselves
Exam and grading fees bill against the family account like any other charge, so promotion week stops being a cash-collection scramble.
Families train together
A parent and three children on different programs at different ranks still get one invoice and one balance.
Students who stop showing up
Attendance patterns surface the drop-off weeks before the cancellation, while a phone call still changes the outcome.
What you would use most
Built for how this runs day to day
Members & Families
One record for the whole household.
Billing & Payments
Your front desk should not be a collections department.
Retention Analytics
The numbers nobody else will show you.
Attendance
Check-in that runs itself.
Leads & Trials
From enquiry to enrolled, in one pipeline.
Communications
Reach every family without retyping anything.
Under one roof
Grouped the way you actually train
Striking
KarateTaekwondoMuay ThaiBoxing & KickboxingKung FuKempoKrav Maga
Belt ladders and testing cycles. Ranks are a real system here, not a text field someone bolted on — put a student forward and the testing fee bills itself, and the promotion stays on their record instead of in a folder behind the desk.
Grappling & ground
Brazilian Jiu-JitsuJudoWrestlingAikido
Stripes inside belts, and time in grade measured in years rather than months. History matters more here than anywhere else: how long someone has held a belt is a retention signal, and it is on the record rather than in a coach’s memory.
MMA
MMA
Several disciplines under one roof. A fighter trains striking on Tuesday and grappling on Thursday on one membership, coaches are paid for the classes they actually run, and drop-ins and class packages sit beside monthly billing instead of fighting it.
Martial Arts businesses using it
This is one of the best martial arts software programs available. I have used it for three taekwondo academies. The ranking system helps us track promotions and collect exam fees without chasing anyone.
My partner showed me the system he created. I was not sure at first. I am old fashioned, I like paper and a ledger. But I used it and it remembers everything about the business. Now I do not know how I managed before. Easy to use.
Pricing
From $39 a month, everything included
Every feature on every plan. No setup fee, no contract, and a 30-day trial. Your rate reflects how many member records you keep on file.
Not quite you?
The same system runs these too
Gyms & Fitness
Recurring revenue, real retention numbers, and a front desk that is not chasing failed cards.
Dance, Gymnastics & Cheer
Tuition, siblings, levels and competition season — handled on one account.
Swim, Music & After-School
Session packages, weekly and daily rates, pickup services and parents who need one bill.