A martial artist in a dark uniform standing ready on the mat of a training hall, morning light through tall windows

Martial arts school software

Martial arts school software that keeps students training to black belt

Family billing that collects on time, belts and promotions that track themselves, and a warning before a student quits. For every style, from Little Dragons to black belt.

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From $49 a month. Every feature, no contract, no setup fee.

BlackBeltCRM started in martial arts in 2011, and the businesses that shaped it are still running on it today. That is why the parts other platforms treat as edge cases — belt systems, promotion eligibility, testing fees, multi-discipline students — are simply part of the product.

See it working

Keep your students. Get paid on time.

Know who is about to leave, while there is still time.

Home opens on your business health and the people behind it: students who have not checked in for 14 days, and money that is past due, each with a one-click next step.

The Home screen's business health card: a score of 73 out of 100, $124 past due with a Start collecting button, and 12 active members who have not checked in for 14 days with a Send a re-engage message button.

One bill for the whole family, collected on time.

One account, one statement, one autopay. A declined card is tried again the next morning and the family is told the same day. Parents see their balance, receipts and year-end statement on their phone, under your name.

Billing and payments
The member portal Billing screen on a phone, reading You're all paid up, with statements of payments.

Belts, promotions and test days that track themselves.

Each program has its own ranks, from the standard ladder of White, Yellow, Orange, Green, Blue, Purple and Brown to black belt 1st to 10th dan. Rename, reorder or remove ranks and choose each belt from 68 built-in belt pictures. See who is ready to test by classes or time, and put them on a test day.

The Promotions screen: a student ready to move from yellow to orange belt, with a New test day button.
The Ranking system screen: a Kids Belts system with White, Yellow and Orange ranks, belt pictures, days and fees.

Real screens from BlackBeltCRM. Sample data.

What gets in the way

The parts that actually cost you money

Ranks are a system, not a text field

Define a rank structure per discipline, track every promotion with its date and examiner, and see who is eligible for the next test without building a spreadsheet.

Testing fees collect themselves

Exam and grading fees bill against the family account like any other charge, so promotion week stops being a cash-collection scramble.

Families train together

A parent and three children on different programs at different ranks still get one invoice and one balance.

Students who stop showing up

Attendance patterns surface the drop-off weeks before the cancellation, while a phone call still changes the outcome.

What you would use most

Built for how this runs day to day

AI reading and helper

Your numbers read every morning, and help inside every screen.

Members & Families

One record for the whole household.

Billing & Payments

Your front desk should not be a collections department.

Retention Analytics

The numbers nobody else will show you.

Attendance

Check-in that runs itself, by QR code, card or name.

Leads & Trials

From inquiry to enrolled, in one pipeline.

Communications

Reach every family without retyping anything.

Under one roof

Grouped the way you actually train

Striking

Boxing & KickboxingKarateTaekwondoMuay ThaiKung FuKempoKrav Maga

Belt ladders and testing cycles. Ranks are a real system here, not a text field someone bolted on — put a student forward and the testing fee bills itself, and the promotion stays on their record instead of in a folder behind the desk.

Two martial artists sparring in a dark training hall, one throwing a front kick into the other's guard

Grappling & ground

Brazilian Jiu-JitsuJudoWrestlingAikido

Stripes inside belts, and time in grade measured in years rather than months. History matters more here than anywhere else: how long someone has held a belt is a retention signal, and it is on the record rather than in a coach’s memory.

Pairs of grapplers in white and blue uniforms rolling across a training mat, seen from above

MMA

MMA

Several disciplines under one roof. A fighter trains striking on Tuesday and grappling on Thursday on one membership, coaches are paid for the classes they actually run, and drop-ins and class packages sit beside monthly billing instead of fighting it.

An MMA fighter in headgear and fingerless gloves striking a heavy bag, seen from behind

Every style

Software for the way your style trains

Boxing & Kickboxing trainingBoxing & KickboxingKarate trainingKarateTaekwondo trainingTaekwondoBrazilian Jiu-Jitsu trainingBrazilian Jiu-JitsuKung Fu trainingKung FuMMA trainingMMAJudo trainingJudoWrestling trainingWrestlingMuay Thai trainingMuay ThaiKrav Maga trainingKrav MagaAikido trainingAikido

The rest run on exactly the same system, kids programs included.

Martial Arts businesses using it

This is one of the best martial arts software programs available. I have used it for three taekwondo academies. The ranking system helps us track promotions and collect exam fees without chasing anyone.
Master Daniel OsorioOwner · United Martial Arts · Doral & Miami, FLCustomer since December 2014
My partner showed me the system he created. I was not sure at first. I am old fashioned, I like paper and a ledger. But I used it and it remembers everything about the business. Now I do not know how I managed before. Easy to use.
Sensei Luis SanchezPartner · Hialeah, FLCustomer since January 2011

Questions

The things people actually ask

Does BlackBeltCRM work for every martial art?

Yes. Each program has its own ranking system, so karate, taekwondo, jiu-jitsu, judo, MMA, kung fu and kids programs run side by side in one business, and an art with no belts can leave ranks switched off.

How are testing and grading fees billed?

Exam and grading fees bill against the family account like any other charge, so promotion week stops being a cash-collection scramble, and testing revenue is kept apart from tuition.

Can a family with several children get one bill?

Yes. A parent and three children on different programs at different ranks still get one invoice and one balance.

How much does BlackBeltCRM cost for a martial arts school?

$49 to $249 a month, set by your active members, with every feature on every plan, no setup fee and no contract. There is a 14-day free trial.

Pricing

From $49 a month, everything included

Every feature on every plan. No setup fee, no contract, and a free trial. Your rate reflects your active members, not every record on file.

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Not quite you?

The same system runs these too

Gyms & Fitness: Gym & Fitness, CrossFit, Personal TrainingGyms & FitnessRecurring revenue, real retention numbers, and a front desk that is not chasing failed cards.Dance, Gymnastics & Cheer: Ballet, Jazz, TapDance, Gymnastics & CheerTuition, siblings, levels and competition season — handled on one account.Swim, Music & After-School: Swim School, Music School, ArtSwim, Music & After-SchoolSession packages, weekly and daily rates, pickup services and parents who need one bill.

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