Ranks are a system, not a text field
Define a rank structure per discipline, track every promotion with its date and examiner, and see who is eligible for the next test without building a spreadsheet.
Martial arts school software
Martial arts school software that keeps students training to black belt
Family billing that collects on time, belts and promotions that track themselves, and a warning before a student quits. For every style, from Little Dragons to black belt.
From $49 a month. Every feature, no contract, no setup fee.
- Boxing & Kickboxing
- Karate
- Taekwondo
- MMA
- Brazilian Jiu-Jitsu
- Judo
- Wrestling
- Muay Thai
- Krav Maga
- Kung Fu
- Aikido
- Kempo
BlackBeltCRM started in martial arts in 2011, and the businesses that shaped it are still running on it today. That is why the parts other platforms treat as edge cases — belt systems, promotion eligibility, testing fees, multi-discipline students — are simply part of the product.
See it working
Keep your students. Get paid on time.
Know who is about to leave, while there is still time.
Home opens on your business health and the people behind it: students who have not checked in for 14 days, and money that is past due, each with a one-click next step.
One bill for the whole family, collected on time.
One account, one statement, one autopay. A declined card is tried again the next morning and the family is told the same day. Parents see their balance, receipts and year-end statement on their phone, under your name.
Billing and payments
Belts, promotions and test days that track themselves.
Each program has its own ranks, from the standard ladder of White, Yellow, Orange, Green, Blue, Purple and Brown to black belt 1st to 10th dan. Rename, reorder or remove ranks and choose each belt from 68 built-in belt pictures. See who is ready to test by classes or time, and put them on a test day.
Real screens from BlackBeltCRM. Sample data.
What gets in the way
The parts that actually cost you money
Testing fees collect themselves
Exam and grading fees bill against the family account like any other charge, so promotion week stops being a cash-collection scramble.
Families train together
A parent and three children on different programs at different ranks still get one invoice and one balance.
Students who stop showing up
Attendance patterns surface the drop-off weeks before the cancellation, while a phone call still changes the outcome.
What you would use most
Built for how this runs day to day
AI reading and helper
Your numbers read every morning, and help inside every screen.
Members & Families
One record for the whole household.
Billing & Payments
Your front desk should not be a collections department.
Retention Analytics
The numbers nobody else will show you.
Attendance
Check-in that runs itself, by QR code, card or name.
Leads & Trials
From inquiry to enrolled, in one pipeline.
Communications
Reach every family without retyping anything.
Under one roof
Grouped the way you actually train
Striking
Boxing & KickboxingKarateTaekwondoMuay ThaiKung FuKempoKrav Maga
Belt ladders and testing cycles. Ranks are a real system here, not a text field someone bolted on — put a student forward and the testing fee bills itself, and the promotion stays on their record instead of in a folder behind the desk.
Grappling & ground
Brazilian Jiu-JitsuJudoWrestlingAikido
Stripes inside belts, and time in grade measured in years rather than months. History matters more here than anywhere else: how long someone has held a belt is a retention signal, and it is on the record rather than in a coach’s memory.
MMA
MMA
Several disciplines under one roof. A fighter trains striking on Tuesday and grappling on Thursday on one membership, coaches are paid for the classes they actually run, and drop-ins and class packages sit beside monthly billing instead of fighting it.
Martial Arts businesses using it
This is one of the best martial arts software programs available. I have used it for three taekwondo academies. The ranking system helps us track promotions and collect exam fees without chasing anyone.
My partner showed me the system he created. I was not sure at first. I am old fashioned, I like paper and a ledger. But I used it and it remembers everything about the business. Now I do not know how I managed before. Easy to use.
Pricing
From $49 a month, everything included
Every feature on every plan. No setup fee, no contract, and a free trial. Your rate reflects how many member records you keep on file.
Not quite you?
The same system runs these too
Gyms & FitnessRecurring revenue, real retention numbers, and a front desk that is not chasing failed cards.
Dance, Gymnastics & CheerTuition, siblings, levels and competition season — handled on one account.
Swim, Music & After-SchoolSession packages, weekly and daily rates, pickup services and parents who need one bill.