Martial Arts · Aikido
Aikido, for a small roster that has trained together for years
No competition, long tenure, and a membership small enough that the owner knows everyone by name. The problem is almost never scale — it is that the record of who graded when lives in one person's memory.
Kyu and dan, and the dates behind them
Progression is by kyu and dan with real time-in-grade requirements measured in years rather than months. Held with the award date and the examiner, a grading history survives a change of instructor — which is the single thing most likely to be lost in a club that has run informally for a long time.
Long tenure is the number that matters
Members stay for years, so month-to-month churn is close to meaningless as a health measure. Tenure and lifetime value are the useful figures, and both are reportable — including how long members actually last, which for a small club is the difference between a quiet year and a problem.
Seminars, visiting instructors and dan gradings
Much of the year turns on seminars and visiting instructors, often shared with other clubs and open to non-members. Run as events with their own roster and their own charge, attendance and money sit on the same record — and a dan grading awarded by an external panel is recorded against the member rather than remembered.
Questions we get asked
- Is this too much system for a small club?
- The rate is a member-count band, so a small roster pays the entry rung and every feature is included. Nothing is priced per staff member or held back for a larger plan.
- Can we record gradings awarded by a visiting panel?
- Yes — the grade, the date and the examiner are stored on the member record regardless of who awarded it.
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